Implementation of Management Information System
Implementation of a system is as much important as the creation of it. Implementation can easily destroy the good work done in the earlier phases and bring the system to a standstill. Implementation requires technical and managerial skills as the implementers work as change agents.
Implementation is also a process that has a series of sequential steps which culminates in making operational the new system.
Following are the task that require to implement MIS.
Implementation Plan : It normally involves the following steps:
- Creating a master schedule of the implementation activities
- Setting timelines for critical and non-critical activities
- Identifying major bottlenecks and their solutions
- Communication of the plan.
Organizing the MIS Department :
Organization of the department is therefore necessary before the new system becomes operational. The roles of each member of the MIS department have to be clearly laid out before the new system becomes operational. Effort is made to ensure that the role of the MIS staff is understood by each member of the organization.
Selection and Procurement of Hardware :
The process of selection and procurement of hardware also varies greatly from firm to firm depending on the size of the firm and the sector in which it operates the type of management.
Procurement of Software :
Procurement of system software is done on similar lines as the procurement of hardware. The only difference in the case of procurement of software is that the choice of what software to purchase is already made at the design stage of the system development
Creating the Database :
The implementation team creates the database, its structures and rules so that the application system being implemented can be plugged into the database and start working.
Training of Users :
A training needs assessment is done to understand the training needs of the users. A training programme is planned and the required training given to users. This is an important part of the implementation process and helps in reducing the resistance to change related behavior among the user community.
Creating Physical Infrastructure :
The new system being implemented may require a physical infrastructure. The implementation team must ensure that the system performance must not suffer due to infrastructure bottlenecks.
Transition to the New System :
This is the last step in the implementation process. The transition if done wrongly leads to a lot of pain. Hence, it is necessary to move slowly on the transition front. Normally, after the new system is installed and ready, the new system and the old system are both used for a period to ensure that the company performance does not suffer due to transition problems.